Position Overview
We are seeking a highly experienced, polished, and discreet Chief of Staff to support a high-profile principal whose work spans the entertainment industry, scientific philanthropy, and active investment in multiple ventures. This is a full-time, onsite role based at the principal’s primary estate, with regular activity across her additional residence and periodic travel to events nationwide.
The Chief of Staff will work hand-in-hand with the principal’s personal assistant, who continues to manage the principal’s personal day-to-day needs (wardrobe, packing, private travel logistics, and personal space). The new hire will own the executive, administrative, and project-management functions of the principal’s life — serving as a trusted right hand, gatekeeper, and project quarterback across her philanthropic, business, legal, and household affairs.
This role is ideal for a seasoned executive support professional who thrives in a fast-paced, high-touch environment, anticipates needs before they arise, and operates with absolute discretion.
Reporting Structure
- Reports to: The Principal
- Works in close partnership with: The Principal’s Personal Assistant
- Oversees:
- Personal archives organization project
- Vendors, contractors, and consultants engaged for short-term projects and events
- Recruitment, onboarding, and transition of household staff as needed
- Future direct reports or temporary support staff, as the team grows
Key Responsibilities
Executive & Administrative Support
- Partner with the personal assistant to manage and maintain the principal’s daily and long-range calendar, including appointments, meetings, events, and travel
- Monitor and triage email and digital correspondence; ensure the principal is promptly informed of time-sensitive items, including DocuSign requests, inquiries, and decisions requiring her attention
- Draft, review, and respond to correspondence on the principal’s behalf as appropriate
- Maintain organized records, files, and documentation across business, philanthropic, legal, and household matters
- Prepare briefing materials, agendas, and follow-up notes for meetings and engagements
Business, Philanthropic & Legal Coordination
- Serve as the primary point of contact and coordinator with the principal’s attorneys, financial institutions, philanthropic organizations, and multiple scientific ventures
- Track deliverables, deadlines, and follow-ups across all external advisors and partners
- Coordinate signature workflows, document execution, and timely return of legal and financial paperwork
- Support the principal’s involvement in charitable events, board engagements, speaking opportunities, and high-profile invitations
Project Management
- Spearhead short-term and ad-hoc projects as they arise, providing structure, timelines, accountability, and end-to-end execution
- Lead coordination of property and residence projects, including liaising with architects, designers, contractors, and vendors when applicable
- Help plan and execute private events and gatherings, in coordination with family, vendors, and invited guests
- Partner with the principal’s travel agent and personal assistant on planning trips and travel itineraries
Household & Staff Operations
- Oversee the principal’s personal archives organization project and ensure organizational milestones are met
- Assist with the recruitment, onboarding, and transition of household staff as needed
- Coordinate with the property manager and external vendors on estate maintenance, scheduling, and ongoing oversight
- Receive and route incoming deliveries and shipments; manage outbound shipping as needed
- Run errands and place orders for household needs in partnership with the personal assistant
Qualifications & Experience
Required
- 7+ years of experience supporting a high-net-worth principal, C-level executive, public figure, or family office in a Chief of Staff, Executive Assistant, Personal Assistant, or House Manager capacity
- Demonstrated experience managing complex calendars, multi-stakeholder communication, and competing priorities in a high-pressure environment
- Proven project management skills, including experience with construction, renovation, or large-scale event projects
- Exceptional written and verbal communication skills, with the polish to represent the principal to attorneys, philanthropic leaders, business partners, and high-profile guests
- Proficiency with Microsoft Office, Google Workspace, DocuSign, calendar and scheduling tools, and standard productivity software
- Valid driver’s license and reliable transportation; willingness to run errands and travel between residences as needed
- Willingness to sign and strictly adhere to a non-disclosure agreement
- Ability to maintain absolute confidentiality regarding the principal’s identity, personal life, business affairs, and household; no public reference to this employment, including on personal social media
Preferred
- Prior experience supporting a public figure in entertainment, philanthropy, or science
- Familiarity with the philanthropic, legal, and event landscape in major U.S. metropolitan areas
- Experience hiring, training, and managing household or administrative staff
- Bachelor’s degree or equivalent professional experience
Personal Attributes
- Discreet and trustworthy. Understands and embodies the meaning of confidentiality at the highest level.
- Anticipatory. Sees around corners and solves problems before they reach the principal.
- Polished and warm. Comfortable interfacing with senior attorneys, scientists, philanthropists, and dignitaries with equal ease.
- Detail-obsessed. Nothing falls through the cracks.
- Calm under pressure. Brings stability and clarity to fast-moving, complex situations.
- Flexible and team-oriented. Works seamlessly alongside the personal assistant and other household staff.
- Service-minded with a sense of ownership. Treats the principal’s matters as their own without overstepping
Position Logistics
- Status: Full-time, exempt
- Location: Onsite daily at the principal’s primary estate, with regular activity at her secondary residence (Georgetown in Washington, DC)
- Hours: Standard business hours with flexibility to work evenings and weekends as needed
- Travel: Periodic domestic travel with the principal; trips may range from one day to several weeks depending on the engagement
- Confidentiality: Signed non-disclosure agreement required prior to start
Compensation
- $250K+ gross annual salary (based on experience and qualifications)
- Gross monthly health insurance stipend (independent policy required for reimbursement)
- PTO
- Government holidays paid
- Sick days paid
- Discretionary annual bonus and raise (performance evaluation required)
Please read the job description carefully and kindly apply with your cover letter, resume, references (email address and phone number), letter(s) of recommendation, and professional photo if you feel that you meet all of the requirements. We look forward to hearing from you!