Full-Time House Manager: $100K+ and Benefits

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Professionals living between various residences are seeking an experienced, professional, organized and detail oriented full-time house manager to manage 6,500, 5,000 and 1,500 square foot residences in Palm Beach Gardens, Florida (residences are within five minutes apart). There is potential for fourth residence as part of a renovation project to make one larger main residence. Typical schedule is on Monday – Friday at 10:00am – 6:00pm with flexibility to work occasional evenings and weekends when family has events, residences need to be prepared for family’s arrival, meetings are scheduled with domestic staff and/or principal(s), etc. Extreme flexibility with scheduling is required for the position. Family is at Florida residence approximately 6-7 months per year. House Manager is responsible for overseeing the general operation of the residences, hiring and managing domestic staff in an environment where everyone is given clear expectations and loves coming to work daily, collaborative to work directly with family office and domestic staff on a daily basis, comfortable with small dogs, assertive, proactive, resourceful, self starter, organized, service focused, kind, professional, respectful, capable of maintaining discretion (confidentiality agreement is required) and willing to work in an extremely hands on position. The family has three young adult children. Start date is flexible for the right candidate. 

RESPONSIBILITIES: 

• Daily walk through of newly renovated and high end designer modern residences to ensure that all systems are functioning properly

• Manage three to four residences in Palm Beach Gardens, Florida 

• Create and maintain comprehensive household manuals setting priorities for tasks on daily, weekly, monthly, quarterly and annual basis

• Maintain file systems including those for household operations, warranty manuals, household equipment, invitations, entertainment logs, etc. 

• Maintain contacts lists that include family members, vendors, contractors, businesses, etc.

• Hire and manage domestic staff for residences and supervise the quality of their performance 

• Oversee house projects (including shipping and installing artwork)

• Maintain vehicles, take for routine service appointments and keep accurate records of services completed (must be required with luxury vehicles)

• Provide hospitality and attend to guests and family’s needs when visiting

• Coordinate staff schedules to ensure adequate coverage at all times based on principals’ needs (estate manager, executive assistant, personal assistant, private chef, housekeepers, etc.) 

• Assist domestic staff with projects when necessary (e.g., creating a collaborative/team environment)

• Ensure pantry, refrigerator and wine cellar are properly stocked in accordance with the principals’ and children’s travel and entertaining schedules

• Maintain security system at residences and check/test on a regular basis

• Maintain care of outdoor pools at residences 

• Manage household schedules and calendars

• Event planning, organizing, coordination and flawless execution day of event

• Arrange appointments for personal and occasionally professional needs of principals

• Schedule home maintenance and repair work along with supervising projects

• Handle household bills and administrative duties (collaboratively working with family office)

• Manage household petty cash, proper documentation and submission of house credit card purchases and receipts

• Run errands and perform necessary tasks (e.g., shopping for home supplies, food if necessary and other requested items)

• House projects and handling things around the residences (e.g., receiving deliveries, service providers, contractors, organizational projects, answering phone calls, sending emails, etc.)

• Schedule meetings with principal(s), family office, and/or estate manager as needed to discuss their schedules, travel plans, upcoming events, special projects, etc. 

QUALIFICATIONS: 

• Ability to travel domestically whenever necessary (covering residences in Michigan and Aspen)

• Highly organized, detail oriented, proactive, excellent time management, efficient and service focused

• Attentive to principals’ preferences and style (intuitive to their needs)

• Ability to maintain discretion (confidentiality agreement is required)

• Ability to be discreet with respect for employer’s privacy

• Professional presentation of self and great personality 

• Strong organizational ability to present projects, budgets, lists, bids, etc. to principals and family office through use of Excel spreadsheets and other programs

• Ability to develop and maintain solid working relationships with service providers, contractors and vendors

• Ability to work collaboratively with and oversee interior design projects 

• Ability to easily take direction 

• Strong ability to communicate and collaborate efficiently with principals, family office and domestic staff

• Strong technology skills and experience working with Macintosh and PC

• Seeking longevity/long term commitment (e.g., at least 2-5+ years)

• Positive attitude and ability to handle residences and staff with ease and calm demeanor

• Active and fit

• Non-Smoker 

REQUIREMENTS:

• Bachelor’s degree

• 5-10+ years of consistent and recent domestic experience as a full-time house manager or estate manager 

• 3-4 references from domestic position(s)

• Ability to complete extensive background checks, motor vehicle checks, drug tests and psychological evaluations

• COVID-19 testing and antibodies testing

• Safe vehicle for transportation and clean driving record 

• Comfortable working with small dogs

• Bilingual in English and Spanish is highly appealing, but is not required (English speaking is a requirement)

COMPENSATION:

• $100K+ gross annual salary (based on experience and qualifications)

• Health insurance coverage (including dental)

• 401K Plan

• Paid vacation days and holidays 

• Discretionary annual bonus and raise (performance evaluation required)

• Laptop and phone are provided 

 

 

Please read the job description carefully and kindly apply with your cover letter, resume, references (email address and phone number), letter(s) of recommendation and professional photo if you feel that you meet all of the requirements. We look forward to hearing from you! 

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